How to Take Screenshots in Windows 10 or 11: Regions, Full Pages, Delayed Shots and More

January 1 • 11:03 pm

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There are so many reasons you might need to capture a screenshot in Windows 10 or 11. You might need to show a coworker or a friend how to use an application. Perhaps you need to capture an excerpt from a webpage, highlight the relevant portion and share it on social media. Or maybe you have an image stuck in one of your programs and can’t export it any other way.

Whatever your reason, there are lots of ways to take screenshots in Windows and which method you choose should depend on what you need to capture and how you intend to share it. Below, we’ll show you how to capture screenshots that grab the whole desktop or particular portions of it, including entire web pages or frames from YouTube videos. If you need to capture video, see our tutorial on how to screen record in OBS.

PRINT SCREEN KEY CAPTURES SCREENSHOTS TO CLIPBOARD

The easiest way to take a screenshot in Windows 11 or 10 is to just hit the Print Screen key (sometimes abbreviated as PrtSc or Print Scrn) and your entire desktop will be copied to your clipboard. While easy, the Print Screen method is a little clunky.

If you have multiple monitors, you’ll grab all the desktops in one huge image and, if you want to save your image as a file, you’ll still need to paste it into an image editor such as Microsoft Paint, GIMP or Photoshop.

WINDOWS KEY + PRINT SCREEN SAVES A FILE

If you just want to take a screenshot of your entire screen, save it as a file and move on, the easiest way is by hitting Windows Key + Print Screen. Your entire desktop will darken for a second to show that the screenshot has been captured, and a new PNG file will be saved to the Pictures/Screenshots folder. Each file will be given the name Screenshot (#).png where # is replaced by 1, 2, 3, etc.

ALT + PRINT SCREEN CAPTURES ACTIVE WINDOW TO CLIPBOARD

More often than not, you don’t want to screenshot your entire desktop, just the relevant program you’re using. If you hit Alt + PrtScr, Windows 10 or 11 will capture just the active window and copy it to your clipboard.

It’s important to note that this only screenshots an active window, not an entire app if the app has more than one window. So, for example, if your program has a pop-up menu that appears in a child window, it will only capture the child window, not the parent behind it.

SNIPPING TOOL CAPTURES REGIONS

Perhaps you want to take a Windows screenshot that shows just a small portion of the desktop. It could be a portion of a web page in your browser or a series of windows. Whatever the case, hit Windows Key + Shift + S and the Windows Snipping tool will launch, immediately giving you a rectangular box you can draw around whatever you want to capture from Windows 10 or Windows 11.

We should note here that, in Windows 11, the built-in screenshot tool is called “Snipping Tool” and, in Windows 10, there’s both the Snipping Tool and the Snip & Sketch Tool, the latter of which is the newer one that Microsoft recommends. Whatever you call them, the keyboard shortcut pulls up the right one.

If you don’t want to screenshot a rectangular portion of the Windows desktop, you can also choose to freeform sketch a shape, capture the active window or the full screen. Your picture will be captured to the clipboard, but you’ll also get a Windows notification that shows what you captured and, if you click it, you’ll open the editor where you can draw on top of your screenshot, crop it or highlight sections of it with a highlighter.

DELAYED SCREEN SHOT WITH SNIPPING TOOL

Sometimes you need to take a Windows screenshot not right now, but a few seconds from now. Why wait? Because if you need to take a screenshot of yourself activating a pulldown menu or some other item, hitting the Print Screen key or another key combination could make your menu go away before the OS snaps a picture. So you want to activate a screenshot that occurs in the future, giving you time to get to that menu.

To do a delayed screenshot in Windows 10 or 11, launch Snipping Tool (Windows 11) or Snip & Sketch (Windows 10), not via keyboard shortcut but either by searching for it or from the Start menu. Then select a delay time from either the Delay menu (Windows 11) or the New menu (Widndows 10).

Snip and Sketch Delay Windows 10 — (Image credit: Tom’s Hardware)

Do what you want to capture within that time frame and then the snipping tools will appear and let you draw a box around it.

CAPTURE A FULL WEB PAGE

Sometimes you want to grab an entire web page as a screenshot and, even if you have a 4K monitor running at 100 percent scaling, most web pages are vertically longer than the display. So you need a Windows screenshot tool that will scroll down to capture even the portions of the web page that are “below the fold.”

The easiest and cheapest way to capture a full web page is to use a browser that either has a built-in whole page screenshot feature or has a plug-in / extension that enables it.

Microsoft Edge Full Page Screenshot

In Microsoft Edge, hitting CTRL + Shift + S or selecting Web Capture from the hamburger menu will give you a menu that allows you choose between “Capture Area” or, what you want, “Capture full page.”

Chrome Capture Full Page Screenshot

Chrome doesn’t have a great full-page screenshot feature. You can get a full-page screen shot as a PDF by using the Print feature and outputting to PDF. And, if you really hate extensions, you can use the Developer Console (CTRL + SHIFT + J) then use the Run command dialog from there and run “Capture full size screenshot.” But that’s a lot of work.

The best solution for Chrome is to use an extension such as GoFullPage, which is free. You just click the camera icon it puts in your toolbar, wait a few seconds for the extension to scroll down the page and then it will offer you the option to save your Chrome screenshot as either a PNG or a PDF.

Firefox Capture Full Page Screenshot

Mozilla Firefox has excellent built-in screenshot functionality. All you need to do is right click on an empty area of the web page and select Take Screenshot from the context menu. Then click “Save full page” from the menu that appears. Finally, Firefox will show you a preview of the capture image and give you the choice of either downloading it or copying it to your clipboard.

SCREENSHOT YOUTUBE VIDEOS

Sometimes you’re watching a video on YouTube and you want to capture an individual frame from it. Sure, you could pause the video at just the right point, set the video to full screen and take a screenshot of it, but sometimes you’ll get things you don’t want in the shot such as a play button, timeline or the title of the video.

The best way to capture a YouTube screenshot in Windows is with a browser extension that allows you to do it. The best extension for this purpose is Screenshot YouTube which is available in the Chrome webstore(opens in new tab) and the Edge Add-ons section(opens in new tab) of the Microsoft store too. Firefox has different add-ons for this purpose, including YouTube Screenshot button(opens in new tab).

INCLUDE THE POINTER IN SCREENSHOTS

In most screenshot methods, the mouse pointer itself is omitted. But what if you want it to appear? Windows 10 and 11 don’t provide a really good way to capture the pointer.

If you’re really anti third-party software, you search for and launch “Steps Recorder,” hit the record button, perform the step you want, stop the recording and then enlarge the screenshot Windows took of that step (pointer and all) by clicking on it. However, you’ll now need to take a screenshot of this screenshot, because the tool doesn’t provide an easy way to export it.

We prefer using a third-party tool such as PicPick, which has a cursor capture option built-in.

USE PICPICK FOR BEST EXPERIENCE

If you want the best possible screenshot tool, we recommend PicPick(opens in new tab), a utility that is free for personal use and costs $24 for commercial purposes. PicPick has the ability to do scrolling screen captures (for full web pages or full PDFs in a PDF reader), the ability to include the mouse pointer and the ability to set custom delays all built-in.

To capture the entire contents of a webpage, click on the PicPick tray icon and select Screen Capture->Scrolling Window or hit CTRL + ALT + Print Screen (you can also assign a custom hot key). Then select the web browser tab you want to capture from and watch as it scrolls through the whole page and captures it.

If you want to include the mouse pointer in any of your captures, open the Program Options menu, navigate to the Capture tab and check “include cursor image.”

Another great thing about PicPick is that it allows you to set your own custom hot keys for all of its capture features. And it includes an editor that’s much more robust than Snipper / Snip & Sketch so you can draw colorful boxes or circles around the areas of the image you want to highlight.

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